Dispensing & Orders

In the ‘ORASIS Walkthrough’ the prescription has been entered by the optometrist in the consulting room which should result in fewer data entry errors.  Once entered, the prescription details are automatically carried through onto the dispensing and ordering screen (step 3 of the ‘walkthrough’) and these details will then be printed out onto the final order.

Dispensing Screenshot

The patients name and details of their examination and prescription have automatically been carried through into this screen, this will reduce data entry errors in ordering which means more profit and happier patients. You can type in the number of days you expect the glasses to take and tell the patient their estimated collection date. You can then track the order in outstanding orders and it will turn red if it has gone over your estimated collection date.
You can insert the dispenser, useful if there are any queries raised. On the order you must select which Lab you are sending the job to and this address and account number will print onto the order. All of the major labs have happily been receiving ORASIS order forms for over 10 years.

On the order you specify what type of dispense you are doing i.e bifocal, near vision, PPL, etc and this will select the required prescription on the order.

Once the frame has been selected and you are back on your dispensing screen – you enter each item in the form of a sale:

Professional services – enter NHS or Private eye examination

Frame: Scan the barcode off the frame, enter a code or find from stock list

Lenses:
Lens catalogues are part and parcel of the Dispensing module and you can add your own lenses as well. However, by using supplier catalogues errors are reduced. The lenses will also show the accurate availability of tints and coatings.

The Lens attributes, such as power availability, index and coating options can be stored to make dispensing easier. You can select one or more suppliers lenses to compare prices then ‘whittle’ the list down by selecting material and index until you have your final selection.  A  lens will not show up if it is not within a prescription range.
Useful sales notes and technical information can be stored to aid the dispensing process or highlight potential restrictions when dispensing.

Quick items is a useful list containing accessories, clip-on’s, cleaning sprays, cords, etc that can be added onto the dispensing order and finally if you have an NHS voucher to take off this can also be done very simply with the a click on ‘vouchers’ and by selecting the appropriate voucher type.

The Dispensing Data is completed in a box on the screen where you can easily see the prescription, and various tabs for you to complete for the measurements you have taken.

On completion of the dispense, you simply click on the ‘process’ button and this will link onto the sale screen (step 4 in ‘Walkthrough’). You can then take off any promotional vouchers or discounts that are on offer.  A deposit or full payment can then be taken and a receipt issued.

The order is then printed off by pressing the ‘forms’ button and is completed for glazing purposes. The patient record is then sent to the outstanding orders screen via a click on the ‘process’ button to be tracked during its glazing, checking and informing stages.

Products & Stock Control Management

• Create and manage Professional services, Frames, Lenses, Contact Lenses and other product lines.
• Full analysis of stock held and sold, analysis and reports.
• Full integration with Financials eradicating duplication and errors.
• A stock item transaction history shows the movement of stock and features such as transferring stock and returning to supplier are included.
• Stock take function to speed up stock takes and maintain accurate stock valuations.
• You can have a full electronic point-of-sale system (EPOS) using bar code readers for sundry items linked to the stock-control system.  All items that are for sale can be entered onto the computer this will provide you with a total value of stock usually vital for insurance purposes.
• Automatic sale price calculation is flexible and you can choose any margin or mark-ups you normally use and this can be set up in the system and it will apply this method as you add items onto stock.

Contact Lenses - Click Here for Screen Shot

Do you ever have your patients ringing up asking “Are my contact lenses ready for collection?”  Most practices would have to ring up the manufacturer to find out the delivery date but not with Orasis. The Contact Lens Record Card will have all the required information right in front of you!

The journey of your contact lens patient within your practice has been identified and perfected over time such that all details from the initial contact through to the collection will ensure a smooth transaction and experience for your patient.  We understand that no matter how good the Optometrist or Contact Lens Optician is or how your equipment may ‘wow’ them, if it all goes wrong when they order them and come to collect them they will quickly go elsewhere.

The Contact Lens System will enable you to :

• Make specific contact lens appointments
• Select  the correct optician
• Select  the correct time-slot and length of appointment
• Appointments are marked as attended on arrival
• An efficient method of ordering and chasing
• The contact lens specifications
• Booking of Insertion and Removal session
• Payments and Direct Debits
• Follow-up appointments
• Collection of Contact Lenses at various intervals
• Recall System to include Contact Lens reminder

The easiest and most successful way of an efficient contact lens service for you, your patients and your staff is with the Orasis Practice Management Contact Lens Module.